> ## Documentation Index
> Fetch the complete documentation index at: https://docs.wikio.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Asset

> Understand how asset items work in Wikio, including raw media management, publishing, and analytics.

An asset is any media file you upload to Wikio: videos, images, audio files, or documents. Assets are the building blocks of your library—they can be organized into projects, searched with AI, and transformed through workflows.

<img src="https://mintcdn.com/wikioai/GnqnXT_62mFa97E0/images/screenshots/assets-library.png?fit=max&auto=format&n=GnqnXT_62mFa97E0&q=85&s=c0c93aa3cd6bf4e9ad7e568387191d5e" alt="Asset library in Wikio" width="2880" height="1800" data-path="images/screenshots/assets-library.png" />

## What counts as an asset

| Type         | Formats                               |
| ------------ | ------------------------------------- |
| **Video**    | MP4, MOV, AVI, MKV, WebM              |
| **Image**    | JPG, PNG, GIF, TIFF, WebP             |
| **Audio**    | MP3, WAV, AAC, FLAC                   |
| **Document** | PDF (for briefs, scripts, guidelines) |

Each uploaded file becomes a distinct asset with its own metadata, tags, and history.

## Upload assets

<Steps>
  <Step title="Open your workspace">
    Navigate to the workspace or project where you want to add files.
  </Step>

  <Step title="Upload">
    Click **Upload** or drag files directly into the browser window. You can upload multiple files at once.
  </Step>

  <Step title="Wait for processing">
    Wikio analyzes each asset—extracting metadata, generating thumbnails, and running AI indexing. Progress appears in the upload panel.
  </Step>
</Steps>

<info>
  Large files upload in the background. You can continue working while uploads complete.
</info>

## AI indexing

Once uploaded, Wikio's AI automatically processes each asset:

* **Transcription**: Spoken words are converted to searchable text.
* **Visual analysis**: Scenes, objects, and faces are detected and tagged.
* **Auto-tagging**: Relevant keywords are added based on content.

This indexing lets you search by what's said or shown in a video, not just by filename or manual tags.

## Asset details

Click an asset to open its detail view:

<img src="https://mintcdn.com/wikioai/GnqnXT_62mFa97E0/images/screenshots/tab-info.png?fit=max&auto=format&n=GnqnXT_62mFa97E0&q=85&s=b7abffabe02ff54bd3957b32cafadde1" alt="Asset info panel showing properties and file information" width="2880" height="1800" data-path="images/screenshots/tab-info.png" />

* **Preview**: Watch video or view images with the built-in player.
* **Metadata**: See file size, duration, resolution, upload date, and uploader.
* **Tags**: View auto-generated and manually added tags.
* **Transcription**: Read the full transcript (for video and audio).
* **Activity**: Track who viewed, edited, or commented on the asset.

## Organize assets

### Tags

Add custom tags to group related assets:

1. Open the asset detail view.
2. Click **Add tag** and enter your label.
3. Use tags to filter search results later.

### Collections

Group assets into collections for easy access:

* Create a collection from the sidebar.
* Drag assets into the collection or use the **Add to collection** menu.
* Collections can be shared with specific teammates or clients.

### Projects

Assign assets to projects to track production progress:

* Raw footage goes into a project as input.
* Versions and edits live alongside the originals.
* The final deliverable becomes the project's Master Release.

## Search assets

Use the search bar to find assets by:

* **Keywords**: Match tags, titles, or descriptions.
* **Spoken words**: Find the exact moment someone says a phrase.
* **Visual content**: Search for scenes containing specific objects or actions.

Filter results by date, file type, project, or tag to narrow down large libraries.

## Asset versions

When you edit or transform an asset, Wikio can create a new version rather than replacing the original:

* **Version history**: See all iterations of an asset in one place.
* **Compare**: Toggle between versions to review changes.
* **Restore**: Roll back to a previous version if needed.

<warning>
  Deleting an asset removes all its versions. Move assets to a private archive if you might need them later.
</warning>

## Sharing assets

Share individual assets or entire collections:

1. Click **Share** on the asset or collection.
2. Enter collaborator emails or select teammates.
3. Choose permission level: view, comment, edit, or full access.

Shared assets appear in the recipient's **Shared with me** section.

## Analytics

Track how assets are used:

* **Views**: See how many times an asset was opened.
* **Downloads**: Count exports and file downloads.
* **Engagement**: For shared assets, see viewer activity over time.

Analytics help you understand which content resonates and how your library is being used.

## Best practices

* **Name files clearly**: Descriptive names make manual searching easier alongside AI search.
* **Add context tags**: Even with AI tagging, manual labels for campaigns or projects improve organization.
* **Archive instead of delete**: Move outdated assets to an archive collection rather than deleting—storage is often cheaper than recreating lost work.
* **Use projects for production**: Keep raw footage and deliverables together in a project to maintain context.