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Invite and manage members of your workspace.

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Send an invitation

1

Open Members

Go to Settings → Administration → Members.
2

Click Invite

Select Invite to open the invite dialog.
3

Enter email addresses

Add one or more emails. Separate multiple addresses with commas.
4

Choose role

Pick the role the invitees will have when they join the workspace.
5

Select auto access (optional)

Choose default access, such as which assets or folders they should see first.
6

Send invites

Click Send invites. New members receive an email with a link and steps to join.

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Who can invite

  • Workspace owners and admins can invite new members by default
  • Owners can restrict who can invite from Settings → Administration → Members → Permissions
  • Learn how adding or removing members affects billing in Billing and plans

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Approved email domains

Let people with your company domain join without a manual invite.
1

Open Security

Go to Settings → Administration → Security.
2

Add allowed domain

Add one or more domains, for example example.com.
3

Save

People who sign up with a matching address can join the workspace directly.
Notes
  • This streamlines joining but does not stop users from creating separate workspaces with the same domain
  • Review the domain list regularly to keep it up to date
  • If you transfer or retire a domain, remove it from the allowed list to prevent unwanted access
Generate a unique link that lets people join without entering emails one by one.
1

Open Security

Go to Settings → Administration → Security.
2

Generate link

Create an invite link and copy it.
3

Share carefully

Share the link only inside your organization.
4

Disable when done

You can revoke the link at any time from the same screen.

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Invite and assign

You can prepare access for invitees before they accept.
  • Set them as reviewers on selected items
  • Subscribe them to workflows so they receive task updates
  • Add them to notification rules for assets they will follow
After they join, their assignments and subscriptions are active.

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Manage members

From Settings → Administration → Members you can:
  • Change a member role
  • Remove a member
  • Resend an invitation
  • Filter by status: active, pending, suspended

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Troubleshooting

  • Invite not received
    Ask the invitee to check spam or quarantine and allow emails from wikio.ai
  • Invite link shared too widely
    Revoke the link and generate a new one, then review recent joins
  • Cannot invite
    You may not have permission to invite. Contact a workspace owner or admin