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Overview

In Wikio, a workspace represents your entire organization. It contains all projects, teams, members, and assets linked to your company. We recommend keeping everything in a single workspace, as this matches the way Wikio is designed. When you create a workspace, a default (invisible) team is also created automatically with the same name.

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Workspace settings

To open workspace settings, click your workspace name in the top-left corner and select Settings.
  • Members see options related to projects, assets, and workflows.
  • Admins see additional administration tools for managing billing, permissions, and integrations.

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Administration settings (admins only)

Admins can:
  • Update the workspace name and URL.
  • Manage login and invitation preferences.
  • Add or remove members and guests.
  • View and update billing details and plans.
  • Import or export projects and assets.
  • Enable or disable features such as public collections or workflows.
  • Manage integrations with third-party services (e.g., storage providers, collaboration tools, publishing platforms).
  • Delete the workspace (note: this permanently removes all data and cannot be undone).

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Member-level actions

Admins and members (with permissions) can:
  • Create and manage labels.
  • Define custom project statuses.
  • Use workspace-level templates for projects and assets.
  • Add custom emojis and visual tags.
  • Configure integrations if they have authorization from the connected service.

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Multiple workspaces

At this time, Wikio only supports one workspace per account. This ensures all projects, assets, and workflows stay together under the same organization. Support for multiple workspaces is part of our product roadmap, and when available, each workspace will have:
  • Its own member list and permissions.
  • Separate billing and plans.
  • Independent integrations and settings.
For now, if you want to work with more than one organization, you can:
  • Be invited as a guest member to another company’s workspace.
  • Use different accounts with separate email addresses.