Asset

An asset is any media file you upload to Wikio: videos, images, audio files, or documents. Assets are the building blocks of your library—they can be organized into projects, searched with AI, and transformed through workflows.

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What counts as an asset

Each uploaded file becomes a distinct asset with its own metadata, tags, and history.

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Upload assets

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AI indexing

Once uploaded, Wikio’s AI automatically processes each asset:

• Transcription: Spoken words are converted to searchable text.
• Visual analysis: Scenes, objects, and faces are detected and tagged.
• Auto-tagging: Relevant keywords are added based on content.

This indexing lets you search by what’s said or shown in a video, not just by filename or manual tags.

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Asset details

Click an asset to open its detail view:

• Preview: Watch video or view images with the built-in player.
• Metadata: See file size, duration, resolution, upload date, and uploader.
• Tags: View auto-generated and manually added tags.
• Transcription: Read the full transcript (for video and audio).
• Activity: Track who viewed, edited, or commented on the asset.

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Organize assets

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Tags

Add custom tags to group related assets:

1. Open the asset detail view.
2. Click Add tag and enter your label.
3. Use tags to filter search results later.

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Collections

Group assets into collections for easy access:

• Create a collection from the sidebar.
• Drag assets into the collection or use the Add to collection menu.
• Collections can be shared with specific teammates or clients.

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Projects

Assign assets to projects to track production progress:

• Raw footage goes into a project as input.
• Versions and edits live alongside the originals.
• The final deliverable becomes the project’s Master Release.

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Search assets

Use the search bar to find assets by:

• Keywords: Match tags, titles, or descriptions.
• Spoken words: Find the exact moment someone says a phrase.
• Visual content: Search for scenes containing specific objects or actions.

Filter results by date, file type, project, or tag to narrow down large libraries.

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Asset versions

When you edit or transform an asset, Wikio can create a new version rather than replacing the original:

• Version history: See all iterations of an asset in one place.
• Compare: Toggle between versions to review changes.
• Restore: Roll back to a previous version if needed.

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Sharing assets

Share individual assets or entire collections:

1. Click Share on the asset or collection.
2. Enter collaborator emails or select teammates.
3. Choose permission level: view, comment, edit, or full access.

Shared assets appear in the recipient’s Shared with me section.

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Analytics

Track how assets are used:

• Views: See how many times an asset was opened.
• Downloads: Count exports and file downloads.
• Engagement: For shared assets, see viewer activity over time.

Analytics help you understand which content resonates and how your library is being used.

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Best practices

• Name files clearly: Descriptive names make manual searching easier alongside AI search.
• Add context tags: Even with AI tagging, manual labels for campaigns or projects improve organization.
• Archive instead of delete: Move outdated assets to an archive collection rather than deleting—storage is often cheaper than recreating lost work.
• Use projects for production: Keep raw footage and deliverables together in a project to maintain context.