Generate a transcript
Open an asset
Navigate to the video or audio file you want to transcribe from your library or project.
Run the transcription workflow
Click Workflows and select Transcribe. Wikio detects the spoken language automatically, or you can choose it manually.
Wait for processing
Transcription runs in the background. You’ll receive a notification when it’s ready. Processing time depends on the length of your file.
You can transcribe files in over 50 languages. For best results, make sure the audio is clear and the correct language is selected.
Review and edit
Click any text segment to edit it directly. Changes save automatically.- Fix errors: Correct names, technical terms, or misheard words.
- Adjust timing: Drag segment boundaries in the timeline to realign text with speech.
- Split or merge segments: Use the toolbar icons to divide a long segment or combine short ones.
Speaker identification
Wikio can detect and label different speakers in a conversation.- After transcription, open the Speakers section in the transcript panel.
- Assign names to each detected speaker (e.g., “Speaker 1” becomes “Sarah”).
- Speaker labels appear throughout the transcript and carry over to exports.
Speaker detection works best with two to six speakers. Overlapping speech may reduce accuracy.
Multi-language transcription
For content with multiple spoken languages, you can run transcription once per language or let Wikio auto-detect language switches within the same file.- Each language generates a separate transcript track.
- Switch between language tracks using the dropdown in the transcript panel.
Export transcripts
Export your transcript for use outside Wikio.- Open the Transcript panel and click Export.
- Choose a format:
| Format | Description |
|---|---|
| TXT | Plain text without timecodes—ideal for articles or notes |
| SRT | Timed segments for use as subtitles in video players |
| DOCX | Formatted document with speaker labels and timestamps |
| JSON | Structured data for integrations and custom workflows |
- Click Download.
Use transcripts for search
Transcribed content is automatically indexed. You can search across all transcripts in your workspace using the global search bar.- Search returns matching segments with timestamps so you can jump directly to the right moment.
- Filter search results by project, team, or date to narrow down results.
Best practices
- Transcribe early: Run transcription as soon as assets are uploaded so content is searchable from the start.
- Review proper nouns: AI handles common speech well, but always check names, brands, and jargon.
- Use speaker labels: Labeling speakers makes transcripts easier to read and more useful for meeting notes.
- Choose the right export format: Use TXT for quick sharing, SRT for subtitles, DOCX for formal records.
Troubleshooting
- No transcript generated: Ensure the file has audible speech. Music-only or silent files produce empty results.
- Low accuracy: Check that the correct language is selected. Background noise, heavy accents, or overlapping speakers can affect quality.
- Missing speakers: If some speakers aren’t detected, check that their audio is loud enough relative to other speakers.